![]() Clutter: Take care to avoid adding too many different colors to your mailbox - at a point, the different colors become a distraction and compromise the organizational benefit.Specification: It’s important to make the Conditional Formatting rules for your colors based on email addresses rather than the person’s name, as the incoming information must match exactly every time.Conversely, if the higher-listed rule has a defined color, the lower rule cannot overwrite it. For example, if a higher-listed rule has Auto listed as the font color, the lower rule would overrule the higher mandate. Higher rules take precedence over lower rules, although a lower-listed rule can append the formatting of a higher-listed rule if you leave the formatting undefined. Prioritization: You can adjust the rules in Conditional Formatting by selecting the Move Up and Move Down buttons.Keep these pointers in mind as you create your conditional formatting rules: There are several tips and tricks you can use to make it easier to set up your email color-coding in Outlook. Tips and tricks for navigating conditional formatting in Microsoft Outlook Click OK in the Filter, Conditional Formatting and Advanced View dialog boxes.Find and highlight the sender, double-click, and click OK.On the Font Screen, choose the desired color and click OK.Select Conditional Formatting from the Advanced View Settings dialog box.Follow these steps to set up the color-code feature: You can configure messages to appear in a certain color based on the sender by using a conditional formatting rule. The technology experts here at Agio have created this guide to walk you through how to color-code your emails in Microsoft Outlook and take advantage of the feature with tips and tricks. This feature is an excellent way to prioritize emails from key individuals like managers or executives. The code would use the Folder. ![]() That has to be done using code, but it would allow some type of at a glance organization. ![]() Microsoft Office supports this goal by allowing you to assign a designated color or font size and style to specific senders. An alternative, for Outlook 2010 only, and appropriate since this is a programming group, would be to use custom icons for your folders. One of the most important measures for managing productivity in the workplace is organizing your inbox.
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